Configure Outlook 2003 IMAP or POP Account

Set up Outlook 2003 for POP3 or IMAP4 access to your email account

  1. Open Outlook 2003. If the Outlook 2003 Startup page doesn't open, do the following:
  1. On the Tools menu, click E-Mail Accounts.
  2. On the E-Mail Accounts page, under E-mail, click Add an e-mail account, and then click Next to go to step 2.

If the Outlook 2003 Startup page opens when you start Outlook:

  1. Click Next on the first page of the wizard.
  2. On the Account Configuration page, click Next again.
  1. On the Server Type page, select IMAP or POP3, and then click Next. Consider using IMAP because it supports more features.
  2. Provide the following information on the Internet E-mail Settings page:

Under User Information:

  • In the Your Name box, enter the name you want users to see when you send email from this account.
  • In the E-mail Address box, enter your email address.

Under Server Information:

  • If you're using IMAP, enter your IMAP server name in the Incoming mail server (IMAP) box. If you're using POP, enter your POP server name in the Incoming mail server (POP3) box. The IMAP or POP server name is,, or
  • In the Outgoing mail server (SMTP) box, enter the SMTP server name.The SMTP server name is,, or

Under Logon Information:

  • In the User Name box, enter your email address.
  • In the Password box, enter your password. If you want Outlook to remember your password, make sure the check box next to Remember password is selected. Don't select Log on using Secure Password Authentication (SPA).
  1. At the bottom of the page, click More Settings, and then fill in the Internet E-Mail Settings dialog box as follows:
  • On the General tab, under Mail account, type the name you want to use for this email account.
  • On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication. Make sure Use same settings as my incoming mail server is selected.
  • On the Advanced tab, under Incoming server (IMAP) or Incoming server (POP3), do NOT select the This server requires an encrypted connection (SSL) check box. Under Outgoing server (SMTP), do NOT select the This server requires an encrypted connection (SSL) check box, and then click OK.
  • If you're using POP3 and you want to keep a copy of your messages on the server, under Delivery, click Leave a copy of messages on the server. If you don't select this option, all messages will be removed from the server and stored locally on your computer.
  1. On the Internet E-mail Settings page, click Next.
  2. On the Congratulations page, click Finish.
  3. If you're using IMAP4, a message appears that asks you if you want to download folders for the mail server you added. Click Yes. Use the Outlook 2003 user interface to select which folders to synchronize between the server and your local computer, and then click OK.

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